Privacy Policy

Privacy Policy

Episcopal Day School is committed to maintaining your privacy. This privacy policy (“Privacy Policy”) covers how we collect, use, and treat personal information that we may collect through our Website or while participating in the education-related services we offer at the Website (the “Services”). Our Privacy Policy applies to any visitor to the Website (collectively, “you”), including (i) casual visitors to our Site, who do not participate in the Services (“Site Visitors”), and (ii) members of the EDS community, including students, parents, faculty, employees are collectively referred to as Registered Members, who register to use our Site and otherwise participate in the Services (“Registered Users”). The terms “EDS,” “we” and “us” refer to Episcopal Day School.
  1. Your Consent.
Please read this Privacy Policy carefully; once you consent to this Policy’s terms, it creates legal obligations on you and on EDS. We ask you to show your consent to the terms of this Privacy Policy in different ways, depending on your relationship to the Website. The procedures for consenting to this Policy are (a) less formal for Site Visitors, and (b) more formal if you are seeking to use the Application and/or Website as a Registered User. 1.1.Consent by Site Visitor By accessing and using our Site as a Site Visitor, you are acknowledging that you have read and understood this Privacy Policy and agree to be legally bound by it. If you do not agree with the terms of this Privacy Policy, please refrain from using our Site or our Application. 1.2. Consent by Registered Users If you register as a user of our Website, you will be prompted to click an “I Accept” button linked to this Policy during the registration process. Clicking “I Accept” confirms your consent to the terms of this Privacy Policy. 2. The Types Of Information You May Provide Information you may provide to EDS falls into two broad categories: (i) personally identifiable information, and (ii) aggregate information. We use the term “Personally Identifiable Information” to mean any information that could reasonably be used to identify you, including your name, address, e-mail address, birth date, financial information, photograph, telephone number or any combination of information that could be used to identify you. “Anonymous Information” is information that does not identify you, and may include statistical information concerning, for example, your use of our Website and associated Services, including the aspects of our Website that Registered Users use most frequently. 3. Personally Identifiable Information; Our Uses Of This Information We will not share your Personally Identifiable Information that we receive in connection with the Website with third parties, other than as expressly disclosed in this section. We collect information from Registered Users at different points through our Website and through our Services, and use this information as follows: 3.1. Registration Information; User Names. We may make certain areas and Services of the Website accessible only to users who have a password. To obtain a password, we require that you complete a registration form so that you are a Registered User. Our registration forms will specify the information which you must provide, which may include such items as (i) name; (ii) mailing address; (iii) birth date; and (iv) phone number. Our registration forms may additionally request information, which you may, at your option, choose to provide or withhold. The registration process provides Registered Users with a user name and password, which allows them to gain access to the password protected areas of the Website. This information is used by EDS solely for internal purposes in providing the Services. 3.1.1. Protecting Your Password. Please keep your password private. Refer to our Terms and Conditions of Use regarding suggestions for protecting your password. 3.2. Admissions Forms; Usernames and Passwords. EDS may provide the ability to apply for admission to our programs online through our Website. Our admissions forms will specify the information which you must provide in order to apply for the particular program you may be interested in, which may include such items as (i) name; (ii) mailing address; (iii) birth date; (iv) phone number, (v) email address, as well as other information which may be used to identify you. Our admission forms may additionally request information, which you may, at your option, choose to provide or withhold. To complete and submit the admissions forms online, you will be required to become a Registered Use and create a username and password, which allow you to gain access to the forms you have previously accessed and saved. 3.3. Gifts / Donations To provide you the ability to make gifts or donations to EDS, we may collect such items as (i) name; (ii) mailing address; (iii) email address; (iv) phone number; (v) financial account information. Please note that although you may provide your financial account information through our Website, EDSdoes not store your financial account information. EDS uses a reputable service provider (the “Payment Processing Company”) to collect and process your financial account information. Rest assured that we have taken steps to ensure that the Payment Processing Company protects Personally Identifiable Information it collects from you in compliance with our Privacy Policy. 3.4. Requests For Information Some areas of our Site may allow you to submit a request for information or to otherwise contact us with inquiries regarding our programs. By communicating with us for these purposes, you may provide us with your email address and other Personally Identifiable Information. In these instances, we use any information you provide to us strictly for the purposes for which you submit the information. 3.5. Informational Notices and Bulletins Periodically, we may choose to send news, bulletins, marketing materials, or other information to Registered Users, and will use Personally Identifiable Information to send such communications. If we choose to undertake such communications, you will have the ability to opt out of receiving these communications as provided in Section 7 (Changing or Removing Information; Opting Out). 3.6. Extent of Information Collected EDS does not collect any more Personally Identifiable Information than reasonably necessary to provide the Services. 4. Anonymous, Aggregate Information We use Anonymous Information to analyze the effectiveness of our Website , to improve our Services, and for other similar purposes. In addition, from time to time, we may undertake or commission statistical and other summary analyses of the general behavior and characteristics of users participating in our Services. We may collect Anonymous Information through features of the software that supports our Services, through cookies, and through other means described below. 4.1. IP Addresses; Logs. EDS may automatically receive and record information in our server logs from your browser, including your IP address (the Internet address of your mobile device), your mobile device’s name, the type and version of your web browser, referrer addresses and other generally-accepted log information. We may also record page views (hit counts) and other general statistical and tracking information, which will be aggregated with that of other users in order to understand how our Website is being used, and for security and monitoring purposes. None of this data alone can be used to identify you. 4.2. Cookies A cookie is a small amount of data, which often includes an anonymous unique identifier, which is sent to your browser from a website and stored on your mobile device’s hard drive. Cookies can be used to provide you with a tailored user experience and to make it easier for you to use a website upon a future visit. We may include cookies on our Website and use them to recognize you when you return to our Website . You may set your browser so that it does not accept cookies. Cookies must be enabled on your web browser, however, if you wish to access certain personalized features of our Services. 4.3. Tags We may use so-called “pixel tags” — small graphic images (also know as “web beacons” or “single-pixel GIFS”) — to tell us what parts of our Website have been visited or to measure the effectiveness of user activity on our Website . Pixel tags also enable us to send email messages in a format users can read, and they inform us whether emails have been opened, to help ensure that our messages are of interest to our users. None of this data includes Personally Identifiable Information, and you can “opt-out” of receiving these types of emails from us by following the directions provided in Section 7 (Changing or Removing Information; Opting Out). If any Personally Identifiable Information is collected using such tools, it will be subject to the terms of this Privacy Policy. 4.4. Click-Throughs We may send email messages, which use a “click-through URL” linked to content on our Website . When you click one of these URLs, you pass through our web server before arriving at the Website . We track this click-through data to help determine interest in particular topics and measure the effectiveness of our Registered User communications. If you prefer not to be tracked simply do not click text or graphic links in the email, or notify us in accordance with Section 7 (Changing or Removing Information; Opting Out). 4.5. Computer Configuration To determine whether your mobile device is supported by our system, we may collect certain Anonymous Information. This information includes, but may not be limited to, your operating system and browser, as well as the presence of any software that our Website may require to operate with your mobile device, or other third party software on your mobile device. This information is kept strictly confidential and is not shared with third parties, except as provided for in this Privacy Policy. 5.  Any Information Linked With Your Personally Identifiable Information Is Protected As “Personally Identifiable Information” To enable us to better understand the characteristics of our Registered Users and/or to provide services tailored to your needs, we may link (a) the Personally Identifiable Information you have provided; with (b) Anonymous Information. If we combine or link any Anonymous Information or other information with your Personally Identifiable Information, the resulting combination will be treated and protected as Personally Identifiable Information under this Privacy Policy. Accordingly, no unrelated third parties will have access to this information, and any of our service providers who are granted access to this information will be bound to protect it in accordance with this Policy. 6. We Do Not Disclose Personally Identifiable Information to Unaffiliated Third Parties; Limited Exceptions We will not disclose your Personally Identifiable Information collected by EDS to unaffiliated third parties without your express consent, except in the following limited circumstances: 6.1. EDS Website Vendors. We may employ other companies to perform functions on our behalf, such as hosting or maintaining the Website, providing services related to the Website such as administration of our online application forms, collecting information, responding to and sending electronic mail, or other functions necessary to our business. We may need to share your Personally Identifiable Information with these companies (collectively, “EDS Vendors“). We will provide EDSVendors with only that information necessary to perform their functions, and we will not allow them to use your Personally Identifiable Information for any other purpose. 6.2. Question of Harm We may reveal your Personally Identifiable Information to attorneys, private investigator organizations or law enforcement agencies if we believe (a) that you are in risk of harm from another, or (b) that you are harming or interfering (or will harm or interfere) with others or violating (either intentionally or unintentionally) our Terms of Use or otherwise violating legal rights. 6.3. Legal. EDS will reveal your Personally Identifiable Information, to the extent we reasonably believe we are required to do so by law. If we receive legal process calling for the disclosure of your Personally Identifiable Information we will attempt to notify you via the email address you supplied during registration within a reasonable amount of time before we respond to the request, unless such notification is not permitted. 6.4. Transfer of Services. EDS shall be entitled to transfer to a third party information it collects, including any Personally Identifiable Information, in connection with a sale of all or substantially all of the assets of EDS, provided the acquiring third party has agreed to safeguard your Personally Identifiable Information with protections that in all material respects are the same as or more protective than those set out in this Privacy Policy. 7. Changing or Removing Information; Opting Out 7.1.Opt-Out. If we choose to send to you bulletins, updates, or other unsolicited communications that are marketing-related materials, we will provide you with the ability to decline — or “opt-out of” – receiving such communications. Instructions for opting-out will be provided if and when we determine to send you such a communication. Please understand that you will not be allowed to “opt–out” of formal notices concerning operation of this Website , or legal and other related notices concerning your relationship to the Website . 7.2. Updating and Deleting Information. You can contact us in accordance with Section 15 (Contact Us) to change or update any Personally Identifiable Information or discretionary information that you have previously submitted. Finally, if you request, we will remove your name and all other Personally Identifiable Information from our databases. Please understand, however, that it may be impossible to remove this information completely, due to backups and records of deletions. In addition, please understand that, if you request deletion of your information, you will be unable to utilize associated features of the Website and any associated Services. You may not remove de-identified, anonymous, or aggregate data from our databases. 7.3. Parental Review. A parent of a Site Visitor who is under the age of majority is entitled to review the information that we have collected from or concerning their child (or ward), withdraw their consent to our further use of such information, or direct the deletion of such information by contacting us in accordance with Section 15 (Contact Us). 8. Security We have put in place security systems designed to prevent unauthorized access to or disclosure of Personally Identifiable Information you provide to us, and we take all reasonable steps to secure and safeguard this Information. Our password-protected Website requires Registered Users to give us unique identifiers such as their user name and password. EDS employees are required to acknowledge that they understand and will abide by our policies with respect to the confidentiality of Personally Identifiable Information. Additionally, we ensure that EDS Vendors’ security policies are at least as protective of your information as our policy. Moreover, we provide access to our databases containing Personally Identifiable Information on a need-to-know basis only. Our security systems are therefore structured to deter and prevent hackers and others from accessing information you provide to us. We also use software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Please understand, though, that this information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided by or submitted to EDS. Due to the nature of Internet communications and evolving technologies, we cannot provide, and disclaim, assurance that the information you provide us will remain free from loss, misuse, or alteration by third parties who, despite our efforts, obtain unauthorized access.
  • Notice of Security Incident
If we detect, despite the safeguards set out above, an intrusion or other unauthorized access to or use of Personally Identifiable Information (an “Intrusion”), we will (i) notify effected users of the Intrusion if the information at issue is sensitive, in our discretion, (ii) deliver this notice by the means we deem most efficient under the circumstances (such as, for example, first class mail or email); (iii) use contact information for each effected user that is current in our files; and (iv) use commercially reasonable efforts to accomplish these steps and effect this notice in a timely manner. To the extent applicable law requires steps in addition to those specified above, we will under all circumstances comply with applicable law.
  • Participation by Children and Teens; Advisory
Due to federal law (as reflected in the Children’s Online Privacy Protection Act), WE DO NOT ALLOW INDIVIDUALS WHO WE KNOW ARE UNDER 13 TO PARTICIPATE IN OUR WEBSITE OR SERVICES. YOU MUST BE AT LEAST 13 YEARS OLD TO USE OUR WEBSITE AND SERVICES. IF YOU ARE BETWEEN 13 AND THE APPLICABLE AGE OF MAJORITY, PLEASE REVIEW THIS AGREEMENT WITH YOUR PARENT OR GUARDIAN. Please understand that we cannot necessarily tell if a user is providing us with his or her true age.
  • Do Not Track Notice
Certain web browsers allow consumers to enable “do not track” signals through which a consumer can signal to websites and online services whether the consumer approves of the collection of personally identifiable information about its online activities over time and across third-party websites and online services. EDS’s Website provider’s software does not respond to “do not track” signals.
  • Notification of Changes
From time to time, EDS may change its Privacy Policy. If we make any material changes regarding our use or disclosure of Personally Identifiable Information to third parties, we will attempt to contact you prior to the date the modified policy is scheduled to take effect. We will post notice of the new Policy from the privacy link on our Website. With respect to Registered Users, no such changes will take effect unless and until you have provided us with your consent to such changes, in accordance with Section 1.2, above. With respect to Site Visitors, such changes will take effect the next time you visit our Website.
  • Relationship to Terms of Use and Other Contracts
This Privacy Policy must be read in conjunction with our Terms of Use, and the provisions of our Terms of Use are incorporated herein. To the extent the Terms of Use conflict with the terms of this Privacy Policy, the terms of this Privacy Policy will control.
  • Further Resources
If you wish further information concerning privacy policies in general, you should visit the following site: http://www.ftc.gov/privacy/index.html
  • Contact Us
If you have any questions about this Privacy Policy, the practices of EDS, or your dealings with the Website, please contact us via email at: info@edscc.org
  • Effective Date
The effective date of this Privacy Policy is September 25, 2019. COPYRIGHT AND LEGAL NOTICE. Copyright ©2019 Episcopal Day School. All Rights Reserved.